This letter is for anyone who has a hard time saying “no” to a request for help, an invitation to a social function, or a job demand outside the scope of their position.
You can use and reuse this form email forever to help protect your boundaries while still maintaining a good relationship with the person asking/inviting/requesting work.
You won’t have to say yes to something you don’t want to do and wind up resenting the person asking.
And the person asking gets a reply from one of the probably many people they are requesting quickly and with a definitive answer.
It’s a win/win situation all around.
Hello/Hi/Dear [Person You Are About To Say No To],
Thank you for reaching out!! I appreciate you thinking of me for [the thing you are about to say no to].
If you are willing to do the thing but not at that time:
However, I will be unable to [assist/attend/participate] due to a prior obligation. I would be able to [help/attend/work] after [a specific date you would be willing to do the thing].
If you are not willing to do the thing at all, ever, please use the following line instead:
“Unfortunately, I will be unable to [attend/assist] due to a prior engagement that can not be rescheduled or renegotiated.”
I hope everyone has [does well/the best time/a productive day]. I look forward to [hearing about it later/seeing pictures/reading about it in the company newsletter/speaking to a mutual acquaintance] afterward.
Please keep me in mind for next time! (Omit this if you never want to do the thing ever.)
All the best/fondest regards/cheers!