A meeting should be an email when: There is no discussion. Something is changing, and you need everyone to know? Send an email with a read receipt. No collaboration is needed. If something requires input from your employees but not collaboration, send an email with a read receipt and an effortless way for them to reply, usually through pushing a button. You are not raising morale. A team member’s time is valuable. The more opportunity you give your employees to work in flow, the better off you are. Unless a topic demands analyzing, brainstorming, collaboration, discussion, or getting everyone together out of appreciation, let your people do their jobs.